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Document Publishing and Management |
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| Documents can be easily published in the
portal with one of the 3 different document publishing tools
(portlets) supplied with the system. The document publishing is as
simple as selecting the document on your computer and pressing the
Upload button. With the PortalCOMPLETE security framework, portal
administrators can easily delegate the document management function to
the department or user responsible for maintaining the correct document
versions rather than tying up IT resources.
With the supplied Document Tree portlet documents can be organized in a folder structure that is easy to use and supports
features like Drag-And Drop or Cut-Paste.
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Users have an option to store their documents on the server or securely within
the database for authorized access only. |
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Automatic Content Expiration |
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| Virtually all content and information
published in PortalCOMPLETE can be made available only within specific effective dates.
With this feature the webmaster or the content administrator can be
proactive in new content publishing and content management. |
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Content Indexing and Searching |
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| PortalCOMPLETE comes standard with a comprehensive
search crawler and search engine for indexing and searching content
published within PortalCOMPLETE. Unlike many standard Intranet search
solutions, our search engine and indexing mechanism is fully integrated
with the PortalCOMPLETE Framework. Therefore, it first supports both
documents and files stored on the server or within the portal database.
Second, it indexes and searches protected content based on current user
rights. Our search engine supports all HTML and text content as well
as many of the most common file formats such as PDF, Word documents,
Excel files, PowerPoint files, RTF files and text files. |
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WYSIWYG HTML Editing |
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| With our rich WYSIWYG
(What-You-See-Is-What-You-Get) HTML Editor developing sophisticated web pages is easy. However, if you prefer writing HTML by hand or using a
3rd party HTML editor such as Microsoft FrontPage (TM) you can easily switch between
the visual design and code modes.
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XML Publishing Capabilities |
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| With PortalCOMPLETE publishing data from external
systems is easy with our XML component. As long as the information
can be provided from your 3rd party systems in an XML format, it can easily be
displayed in the portal. The view of the data can be customized with
standard XSL style sheets. Once an automated process is implemented
to expose the source data virtually no human interaction is needed to
provide current information to the portal users on an on-going basis. Our clients are using
this functionality to publish various types of data - from statistical
information to financial reports. ProcessDATA's consulting team will
be glad to assist your organization with XML integration tasks.
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Security– User Roles and Encryption |
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| Security is a very important part of PortalCOMPLETE.
Granularity of who can see and modify information can be setup on the
portal level, page level or a specific section of a page. Therefore
with PortalCOMPLETE you will have the peace of mind that
only authorized users can see sensitive data. Furthermore, with our URL
and password encryption algorithms your data is protected to the highest standards available.
PortalCOMPLETE offers 2 login models: forms based authentication, where
users are required to enter the user id and password to access the
secure resources, or integrated NT authentication that automatically
logs the users into the portal.
Interested in further customization of the authentication mechanisms?
No problem. ProcessDATA's Consulting team has developed a number of Single
Sign On Solutions for our clients with PortalCOMPLETE. This includes authentication against external databases and systems as well as full Citrix integrations. |
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Bulletin Boards |
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| PortalCOMPLETE is often viewed as an online collaboration tool. Among
the many features that support this intended use of the system is the
bulletin board (or forum) functionality.
The portal administrator can easily create new forms and specify who will
have rights to view and post messages. Because the Forum component, just
like every application supplied with the portal, is tightly integrated
with portal security, only the forums a logged in user has access to will be made
accessible. Lastly, any threads and messages posted on our
forums can be searched within the forums' context or the portal via our
integrated portal crawler and search engine. |
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WebFrames - Leveraging Investments in Web Technologies |
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| With PortalCOMPLETE's WebFrames, integrating your current investment in web
technology into the portal is fast and straight forward.
If PortalCOMPLETE will be replacing your current Intranet or Extranet and your organization has made
considerable investments in existing web technologies it is possible to preserve those investments by
using the WebFrame portal component. The WebFrame
component allows you to seamlessly imbed your existing web applications into
PortalCOMPLETE's pages. That way you can still access the applications
without a single modification to its code. At the same time, user access
to the application can be restricted using PortalCOMPLETE's security
model. And with the supplied PortalCOMPLETE Development Kit (PDK)
you can easily develop single sign on access to the web systems hosted
within WebFrames. |
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Links Management |
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| Managing links to external web sites or internal resources in
PortalCOMPLETE can be done in many different ways - depending on the
publishing context and your specific needs.
The supplied Links component allows users to create listings of links with an optional description displayed next to the link or as a tool-tip.
Our user friendly interface allows either entering the path to the
external resource or website, selecting a page in your portal, or even
uploading a file that you want to reference in your link - all in one
step. The same technique applies to general links for all users or your
own personal links that will be accessible only to you.
In addition to the Links component, links can be also created from
other portlets such as the documents folder, announcements, and others.
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Contacts and Listings |
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| The supplied Contact component allows for publishing
various types of listings (e.g. contacts). Each listing can contain up
to 5 data elements with the ability to define custom labels for the data
elements.
This portlet can be used for publishing a list of staff members or
personnel affiliated with a department or organization, listings of
items (e.g. computer equipment) or listing of events (e.g. project
statuses and dates). Examples include:
- Departmental Staff
- Team Rosters / Committee Members
- Association Members
- Specific Team Members
- Representatives
- Contact information
- Vendor Listings
- Equipment Listings
- Project Statuses and Schedules
- And many more.....
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Electronic Forms, Workflow, Reminders and Work Queues
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If your organization is looking to move to a PAPERLESS environment, PortalCOMPLETE supplies all the tools and features that will make such a conversion quick and painless.
PortalCOMPLETE comes with three integrated components that support
paperless routing of information:
- eForms - allow for building and publishing electronic forms that
can be completed and submitted directly through the portal.
- Workflows - allow for designing sophisticated workflow models
for multi-step form routing and acceptance.
- WorkQueues and Reminders - a tool for displaying reminders to a
group of users responsible for certain actions or events (such as
acceptance of an eForm).
This electronic workflow orchestration mechanism can be extended to
virtually any function within the organization, from IT to HR and
Administration. |
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Portal Task Management System |
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PortalCOMPLETE comes with a fully functional task management solution that can be
viewed as the internal portal email system. It allows for maintaining, viewing and
delegating tasks to registered portal users or user groups.
Because Task Management is an integral part of the PortalCOMPLETE Workflow mechanism, it can display tasks generated by the system such as form submission notification.
Routing of documents through a pre-defined series of user or department work queue supports automation of the document review and approval process (as for policies and procedures).
Furthermore, the task management system can be configured to automatically email tasks to
external email addresses of the recipients. |
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Customizable and Searchable on-Line Databases |
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| You don't need to have a certification in database
administration in order to create and publish searchable and
customizable directories in PortalCOMPLETE. The standard Vendor
Directory component that comes with PortalCOMPLETE allows you to create
fully functional database driven directories and listings quickly
and easily. This pre-built portal application allows selecting
and naming data elements that you would like to have included in your
database. Than all you need to do is input the data and your database is
ready to use.
The various uses of this component include vendor and supplier
directories, interactive employee and member listings, physician
rosters, contacts and others. |
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Ticket Tracking / Help Desk System |
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PortalCOMPLETE comes standard with a fully functional integrated
Help Desk and Customer Relationship Management (CRM) solution. This
built-in application can be effectively utilized in both Intranet and
Extranet implementations to enable a paperless flow of information and
delegation of tasks. Furthermore, because it is tightly integrated with
PortalCOMPLETE Security Framework, the configurable categories of
incidents that can be reported or resolved by specific users are
automatically filtered based on the user's rights. The various applications
of the Help Desk system include:
- IT Help Desk
- Extranet CRM Solution
- Safety Incidents Reporting
- Managerial Requests
- Project Management
- ..any many others
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