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Save time, improve efficiency and reduce errors with paperless Human Resources |
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There are many reasons for providing a simple yet efficient way for the employees to communicate with the Human Resources department. This includes:
• HR forms submissions (e.g. Address Change Form, Vacation Cash-Out Form, etc)
• Access to policies and procedures
• Access to benefit and compensation information
• Ability to inform about problems or errors
• Ability to provide effective feedback to employees
• ..and many others. |
| Although a well structured paper-based system addresses many of the above issues, it still requires a number of visits to HR in order to process simple requests. Furthermore, paper-based forms can be easily misplaced or lost and can result in errors. Lastly, the effectiveness and efficiency of the HR department is greatly affected if the employee has to contact HR directly with every issue.
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| Those are the reasons why we have designed our Employee Portal – PortalCOMPLETE. PortalCOMPLETE is a web-enabled (Intranet or Extranet) system that addresses virtually all aspects of HR-employee communication in an elegant, simple and highly effective way.
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PortalCOMPLETE comes with a set of productivity tools that truly enable paperless HR functions. This leads to the employee-self-service environment that increases efficiency, reduces errors and greatly improves satisfaction levels for both the employees and the HR personnel. Some of the key features of our solution include:
• Ability to design and publish web-enabled forms for various HR requests that are electronically routed to your designated HR personnel. Employees who submit the request can at any time view the status of their submission and are notified as soon as the request is processed.
• 100% paperless employee review system where managers and employees are automatically reminded about the reviews, managers can rate the employees, set up goals and performance matrices.
• Rich and searchable content management and document publishing system for publishing Policies and Procedures, announcements, news listing, etc.
• Electronic Employee File for secure publishing of sensitive information specific to each employee (such as past reviews, approved request, etc)
• Job Posting and Application Processing, Time and Expense system, Class Registration system and many other productivity tools that can benefit not only HR but also many other departments. |
| What is very important, all of the above can be set up in matter of days and can be easily maintained without the need for IT support. The web-browser interface provides full access to the system by all employees instantaneously. |
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[ read more ] [ features ] [ sample screens ] [ pricing info ] [ demo request ]
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PortalCOMPLETE® – Interactive Employee Portal
The matrix below illustrates a few examples of differences in the fundamental approach to employee-HR communication between the traditional paper-based environment and PortalCOMPLETE® Employee Portal.
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| Function |
Typical Paper-based Environment |
PortalCOMPLETE®–based HR |
| Submission of Forms and Requests
E.g.
• Address Change
• Vacation Cash Out
• Vacation Request
• Personnel Action Form
• Etc.
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Preprinted forms that are available for pickup at HR or downloaded must be filled out and submitted in person to HR. Multiple visits or phone calls are usually needed to complete the requests. Employee is not notified when the request is processed. System is prone to errors and requests can be misplaced. |
• Employee fills-out the form on-line
• Because the majority of employee information (such as name, address, payroll status etc.) can be made available at the time of form submission, forms can be automatically pre-filled and the information can be validated for correctness even before it is submitted to HR
• Designated HR personnel receive electronic reminders in the form of an email or task for each request. With a single mouse click the form is available for viewing by HR
• Once the request is processed, employee is automatically notified about the status of the request
• All active employees can access the history of past requests |
| Policies and Procedures |
Policies and Procedures are printed and distributed to all employees. Any change in P&P requires re-printing of all documents. Employees usually do not have direct access to past P&P. |
• Designated HR personnel posts Policies, Procedures or other documents on a secure website available to all users
• All documents are automatically fully searchable (e.g. employee can search for all documents containing word ‘vacation’)
• The previous version of documents are preserved and accessible to employees |
| Employee Reviews |
Templates for each job code are available in a shared network location. Each manager is responsible for locating the proper template for each of his or her subordinates at the time of the review. Completed reviews are delivered to HR for archival. Employees or managers must contact HR to view past reviews. |
• An electronic library of review templates is maintained for each job code or department
• Manager is automatically reminded about upcoming reviews and the template is pre-selected for each employee based on the job code.
• Manager fills-out the review on-line and can make the review viewable by the employee
• Goals can be set up for each employee for the upcoming review period with automatic reminders
• Manager can electronically store employee notes that can be imported to the review
• Once completed, reviews can be made accessible to employee and the manager in a secure, password-protected environment. |
| Job Posting and Application Processing |
A listing of openings is posted along with application instructions. Applicant submits the resume via email or fax. The applications and resumes are not stored for future reference. |
• A designated manager or HR personnel fills-out the job profile on-line.
• The job opening is automatically viewable and fully searchable on the internal Intranet site or on the organization’s corporate website.
• Applicants can respond to job posting on-line by attaching the resume and cover letter.
• Applications are automatically routed to designated personnel (manager of a department, HR person, hiring manager, etc) based on job profile preferences.
• The resume is stored in a searchable electronic resume bank for future references. |
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For more information on PortalCOMPLETE please call us 847.805.6700 ext 1. | |
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